07/20/2022
NEED TO KNOW ‼️
UNDERSTANDING DOCUMENTS 101
Carrier Packet – is a typical agreement signed between Freight Broker and Motor Carrier. Such agreement is usually completed by dispatcher. Therefore, it is important for you to be familiar with this type of contract.
Carrier Profile Form – is form where motor carrier provides important information about their company and operations. This form is usually a part of a Carrier Packet and usually has to be completed by dispatcher. Useful tip: you can create and save “generic” Carrier Profile Form for you client (Motor Carrier). Then you can replace Carrier Profile Form sent to you by Broker with your saved form. By doing so, you will save a lot of time.
Dispatch Service Agreement (Contract) – is an agreement signed between Motor Carrier (your client) and Dispatch Service (you). This agreement is designed to outline permissions, duties and responsibilities of both parties. It also outlines terms of your compensation for the services performed. It is a good idea to have such agreement signed by your client before you do any
work.
Rate confirmation – Rate confirmation is a form
used to confirm details of the load you have booked for your client. It contains pickup and delivery information, times and schedules, compensation and any special requirements related to the load your client will be transporting. Always make sure this information matches what has been previously discussed with a broker. If information is incorrect, do not sign this document until it is corrected.
Insurance Certificate – Any time you book a load for your client, the broker will request certain documents from your client. One of such documents is Insurance Certificate. Insurance Certificate serves as proof that Motor Carrier has insurance coverage for Liability and Cargo. This form also has contact details for the insurance agent and policy numbers. Please make sure you have requested this document from your client before you book any loads!
MC Certificate – Any time you book a load for your client, broker will request certain documents from your client. One of such documents is MC Certificate. MC Certificate serves as proof that Motor Carrier has been authorized by FMCSA to transport cargo. Please make sure you have requested this document from your client before you book any loads!
W-9 Form – Any time you book a load for your client, broker will request certain documents from your client. One of such documents is the W-9 Form. W-9 Form is a request for Taxpayer Identification Number and Certification. It is used to get information from vendors hired as independent contractors. Since the broker will be paying money for transportation to the Motor Carrier (your client), they will need your client’s tax information in order to report the payment amount to the IRS. Please make sure you have requested this document from your client before you book any loads!
Credit Card Authorization Form – If you choose to collect payments for your dispatch service by charging your client’s credit or debit cards, this form will allow you to collect necessary information and the authorization to initiate such transaction.
